A reliable packing list connects the commercial order to the physical shipment. It helps the warehouse, carrier, customs broker and customer understand exactly how the goods are packed and where each item can be found.
Record the physical structure
Assign a unique number to every case, pallet, crate or carton. Record package type, marks, dimensions, net weight, gross weight and contents. Reconcile the document with actual packed and weighed units instead of relying on an early estimate.
Allocate items to packages
Show which item and quantity sits in each package, especially for multi-line or partial shipments. The total quantity allocated across all packages must equal the shipment quantity on the commercial invoice.
Reconcile weights and volumes
Gross weight must be at least net weight, and totals must equal the sum of package lines. Calculate volume from dimensions using one unit of measure and compare it with the carrier booking. Large differences can alter freight cost and equipment selection.
Control marks and handling
Confirm shipping marks, order references, orientation, stackability and handling instructions. Keep the packing list aligned with physical labels and transport instructions. Dangerous goods require separate specialist controls and compliant documentation.
Quick control
Mini-checklist
- Every physical package has a unique number
- Contents and quantities are allocated by package
- Net and gross weights reconcile
- Dimensions, units and volume are consistent
- Marks and handling instructions match the physical shipment
Frequently asked questions
What professionals ask
What should an export packing list include?
It should identify each package, package type, marks, dimensions, net and gross weight, contents and quantities. Totals should reconcile with the commercial invoice and carrier booking.
Does a packing list show prices?
Normally a packing list focuses on the physical shipment and does not show commercial prices. Transaction values belong on the commercial invoice, subject to destination-specific requirements.
What is the difference between net and gross weight?
Net weight is the weight of the goods themselves. Gross weight includes the goods plus packaging, pallets, crates and other packing materials.
This guide provides general operational information and does not constitute legal, customs, tax or regulatory advice. Requirements vary by transaction and jurisdiction; obtain specialist advice where appropriate.